Privacy Notice

Entelechy Arts are committed to ensuring that your privacy is protected.

Last updated: May 2018

This privacy policy sets out how Entelechy Arts uses and protects any information that you give when using this website, signing up to our emailing list, attending workshops or applying to work with us. Should we ask you to provide certain information by which you can be identified when using this website, you can be assured that it will only be used in accordance with this privacy statement.

We will publish any updates to this policy on this page. You should check this page from time to time to ensure you are happy with future changes.

Our lawful basis for collecting information is in line with GDPR  ‘Legitimate Interests’. We also follow PECR rules. Refer to the Information Commissioner’s Office guide here.

When do we collect information?
We do not collect personally identifiable information about you unless you choose to share it with us. We collect information from you when you make a donation, subscribe to a newsletter, respond to a survey, fill out a form or enter information on our site.

What information do we collect?
Website Cookies
The Internet pages of the Entelechy Arts website use cookies. Cookies are text files that are stored in a computer system via an Internet browser. If you’re not sure about what cookies are, you might want to take a look at this useful guide: http://www.cookiecentral.com/faq/

Website collection of general data and information
The website of the Entelechy Arts collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using these general data and information, Entelechy Arts does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, Entelechy Arts analyses anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

Google Analytics
When someone visits www.entelechyarts.org we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make and do not allow Google to make, any attempt to find out the identities of those visiting our website. Please see Google Analytics Privacy Policy.

Newsletter sign up
As part of the registration process for our e-newsletter, we collect personal information. We use that information for a couple of reasons: to tell you about the activities of Entelechy Arts you’ve asked us to tell you about; to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. We don’t rent or trade email lists with other organisations and businesses.

We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing our acting data protection officer Binita Walia.

We will collect your email address, first name and last name for newsletter subscriptions. We will email you news and information about Entelechy Arts approximately 8 times a year. We will never share your personal information with anyone else. Only subscribers who have consented to receive emails from us will be sent our news.

How do we use the information we collect from you?
The information you provide us may be used in the following ways with your permission:
● to process card payments and to set up Direct Debits
● to claim Gift Aid
● to fulfil sales and purchases
● for service administration purposes where we may contact you in regards to the fulfilment or completion of a purchase, donation, workshop fee, or membership.
● for internal record keeping
● to invite you to participate in surveys or research, with your permission
● to provide you with information about our activities or online content you have agreed to receive
● for marketing purposes where you have specifically consented to receive marketing communications from us
● to develop anonymised, aggregated data for analysis and reporting to funders
● to analyse and improve the activities and content offered

We will not sell, rent or trade your personal information to any other organisations or companies for marketing purposes without your consent. You can ask us for a copy of the records we keep of this information at any time by emailing us at info@entelechyarts.org or writing to: Entelechy Arts, The Albany, Douglas Way, London, SE8 4AG. If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible. We will promptly correct any information found to be incorrect.

We may share anonymised personal information with other organisations, particularly Arts Council England, who use this to analyse our audience development programmes, ticket sales and self-generated funding to understand the impact of the public investment made in Entelechy Arts.

Sometimes personal information is collected when you participate in our community and outreach programmes.

This is collected through the organisations we work with we will not collect your personal information unless you or your carer have given us permission to do so. We keep this information secure at all times.

Social Media
We have integrated components of Twitter, Facebook and Instagram into this website so you can share our web pages directly to these sites. If you are logged into these social media sites when you using this website, these enterprises will have access to your browsing data. You can see their privacy statements here:
Facebook
Twitter
Instagram

We also integrate Jetpack for WordPress where application data may be accessed under Automattic and Quantcast.

How do we protect your information?
Your personal information is contained behind secured networks and is only accessible by a limited number of people who have special access rights to such systems, and are required to keep the information confidential.

Third-party disclosure
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

Contacting Us
If there are any questions regarding this privacy policy, you may contact us using the information below:
Entelechy Arts
The Albany
Douglas Way
London, SE8 4AG
Email: info@entelechyarts.org

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